The Accounting module is where the money side of Sharper lives — your chart of accounts, the general ledger entries the system posts as staff take bookings and payments, manual journal entries, gift cards, and the settings that decide where every charge lands. It is the bridge between day-to-day operations and your accounting system.
This article is a map of the module. Each screen has its own article with the detail — this one explains what is where and how the pieces relate.
How Accounting Fits With the Rest of Sharper
You do not post entries by hand in normal use. When a guest is invoiced, pays, is refunded, or a deposit is applied, Sharper writes the accounting entries itself, using the accounts configured on the products involved. The Accounting module is therefore mostly about reviewing what was posted and configuring where things post to — not data entry.
That has a practical consequence worth understanding early: most accounting problems are really product setup problems. A charge landing in the wrong account is almost always a product pointed at the wrong income account, not a bad ledger entry.
Navigating the Module
Select Accounting in the left navigation pane. Which items you see depends on your role — each screen below has its own access setting, so a colleague's menu may look different from yours.
Screen | What It Is For |
Dashboard | Shows an Analytics dashboard if one has been assigned to the Accounting slot; otherwise a plain graphic. See Analytics - Module Dashboards. |
Chart of accounts | The list of accounts everything posts to. The foundation the rest of the module depends on. |
General Ledgers | Every entry Sharper has posted. Where you go to answer "which transactions make up this balance?" |
Journal Entries | Manual adjustments — the entries with no booking or payment behind them. |
Accounting Sync | The status of the connection to your external accounting system, and anything that failed to transfer. |
CC Error Log | Card payments that did not go through, and where you retry them. See Accounting - Credit Card Error Log. |
ACH Error Log | The same for bank (ACH) payments. See Accounting - ACH Error Log. |
Gift Cards | Gift cards issued, redeemed, and still carrying a balance. |
Payroll Hours | Staff shift hours recorded in Sharper. Hours only — Sharper does not calculate wages. |
Settings | A grid of twelve configuration screens — see below. |
The Settings Grid
Accounting → Settings opens a tile grid rather than a form. The twelve tiles are the reference lists the rest of Sharper draws on:
Group | Tiles |
Tax | Tax Agency, Tax Code, Tax Rate, Tax Rate Group |
Billing terms | Payment Terms, Payment Schedules, Discounts, Credit Memo Reasons |
Classification | Account Detail Types, Customer Types, Classes, Unit Measures |
Note: The four tax tiles are controlled by a separate tax-settings permission from the other eight. If you can open Customer Types but not Tax Code, that is why — your administrator can adjust it.
Three Screens That Are Easily Confused
Sharper has three different places with "accounting settings" in the name, and picking the wrong one is a common source of wasted time:
Screen | What It Controls |
Accounting → Settings | The twelve reference lists above — tax codes, payment terms, customer types, and so on |
Company Settings → Accounting Settings | Per-outlet defaults — which bank and clearing accounts payments post to |
System Settings → Accounting Integration | The connection to your external accounting system, largely configured by your Sharper implementation team |
Typical Setup Order
Much of this is completed by your Sharper implementation team before go-live. Where you are setting up or extending it yourself, this order avoids rework:
Chart of accounts — nothing else can point anywhere until the accounts exist.
Tax agency, then tax codes, rates and rate groups — in that order, since each builds on the previous.
Payment terms and payment schedules — how and when charges become due.
Classification lists — customer types, classes, unit measures, account detail types.
Per-outlet accounting defaults at Company Settings → Accounting Settings.
Products, each pointed at the right income account. This is the step that determines whether your reports and ledger come out right.
Where the Reporting Lives
The accounting reports are not in this module — they are under Reports → Accounting. The ones that answer most questions:
General Ledger — every posted entry, with the product and customer behind it
Settlement Details — what each payment was actually applied to, including money still unapplied
Deposit Balances — deposits you are still holding
Deferred Income — revenue invoiced up front and recognized over time
Reservation Daily Revenue — revenue spread across the days it was earned, for like-for-like period comparison
Each has its own article describing what it returns and the traps that make it come back empty or wrong.