The Campground Rent Roll report is a live snapshot of how every space in your park is earning right now — who is in it, what they are being charged, and what it would rent for if it were empty. Unlike most reports in Sharper, it is not a history of a date range: it reports the park as it stands at the moment you run it.
This article assumes you already know the basics of the Sharper reporting module — the Name, Token, Subtotal, column picker, and filter fields. For a full walkthrough of the reporting form itself, see the Sharper Reporting Reference Guide. This article only covers what's specific to the Rent Roll.
Why This Report Matters
A rent roll is the standard way a park answers the question "what is this property earning?" — the same document a lender, an owner, or a management company will ask for. In Sharper it is also the fastest way to spot revenue you are not collecting, because the report deliberately includes your empty spaces alongside your occupied ones. Running it regularly lets you see:
Which spaces are occupied, by whom, in which rig, and at what rate
Which spaces are sitting vacant, and what each one would bring in if filled (Potential Price)
Annualized and monthly equivalents of every rate, so seasonal, monthly, and annual stays can be compared side by side
Extra charges riding along with a reservation — electric, storage, extra vehicle, pet fees — separated from base space rent
The Rent Roll Is a Snapshot of Today
This is the single most important thing to understand about the report, and the most common source of confusion. The Rent Roll selects reservations that are active at the moment you run it — a reservation appears only if today falls between its arrival and departure dates. It also leaves out anything with a status of Checked Out or Cancelled.
Changing the date range on the Report Run page does not make the Rent Roll show you a past or future month. The rows are always chosen as of today, so you cannot back-date this report to reproduce last season's rent roll, and a space whose guest checked out this morning will already have dropped off. If you need occupancy or revenue over a period of time, use the Campground Occupancy or Campground Reservations report instead — those are date-range reports. Save a copy or export the Rent Roll on the day you need it recorded.
Empty Spaces Appear as Rows
Every campground space that is not occupied today is included in the report as its own row. These rows are easy to recognize once you know to expect them:
Customer Name, Vehicle Name, and the reservation columns are blank
Curr Price is 0.00
Potential Price shows what the space would rent for
Blank customer and vehicle cells on a Rent Roll are not a data problem — they are your vacancies. This is what makes the report useful for revenue planning: subtotal Potential Price across the vacant rows and you have the revenue currently sitting unsold.
Note: When a space has more than one product mapped to it, the Potential Price for a vacant space is taken from the highest-priced product on that space. Treat it as a best-case rate rather than a quote, particularly if you map both seasonal and nightly products to the same spaces.
Building a Rent Roll Report
Go to Reports → Campground → Rent Roll in the left sidebar.
Check whether a shipped report already covers what you need. If one does and you want to change it, use the ⋯ menu → Copy first — shipped reports can only be edited by the Sharper team, and copying gives you a version you own.
Otherwise click + New and give it a Name, such as "Monthly Rent Roll."
In the Available panel, add the columns listed below to your Selected panel.
Set Subtotal to a value column such as Total or Curr Price if you want running totals at the bottom.
Optionally turn on Dashboard with a short Dashboard Caption so the report is one click away.
If you manage more than one park and want them all in one rent roll, turn on All Outlets. Leave it off and the report returns only the outlet you are currently signed in to.
Click Save, then Get Report to run it.
Recommended Columns
The Rent Roll's columns are organized into groups in the Available panel — Unit, Reservation, Customer, Vehicles, Product, and Values. These are the ones that carry a standard rent roll:
Field | What It Shows |
Unit Name, Unit Description | The space itself. Sort on Unit Name to read the report loop by loop. |
Group Name | The space group or loop the space belongs to — useful as a subtotal level |
Customer Name, Cust Email, Cust Phone | Who holds the space, and how to reach them. Blank on vacant spaces. |
Vehicle Name, Vehicle License Plate Number, Vehicle Make, Vehicle Model, Vehicle Year | The rig in the space — what it is and how to identify it on site |
Vehicle LOA, Vehicle Height | Length overall and height, which are what determine whether a rig fits the space and clears any obstructions |
Arrival Date, Departure Date | The term of the current reservation |
Contract Start Date, Contract Expiration Date | The underlying contract term, where one is in use — filter on the expiration date to build a renewals list |
Rate Plan Name, Rate Type | Which rate is being applied, and whether it came from the product or was overridden as a fixed price on the reservation |
Invoicing Frequency | How often this reservation bills — monthly, annually, seasonally |
Prev Invoice Date, Next Invoice Date | Where the reservation sits in its billing cycle. Next Invoice Date is the practical way to see what is about to bill. |
Curr Price | What this space is currently earning. 0.00 on a vacant space. |
Potential Price | What the space would earn at its product rate — the figure that reveals vacancy value |
Curr Price Monthly, Curr Price Annual, Potential Price Monthly, Potential Price Annual | The same two figures normalized to a monthly or annual equivalent, so a seasonal space and an annual space can be compared on the same basis |
Subtotal, Tax, Total | The charge amounts on the reservation item or extra charge that the row represents |
Is Extra Charge | Yes when the row is an add-on charge rather than base space rent — see the warning below |
Reservation Status, Reservation Custom Status | Where the reservation stands, including any custom status your park has configured |
Is Temp Departed | Yes when the rig is temporarily away but still holds the space — the space is not available to re-let |
Has Auto Pay | Whether the customer is enrolled in automatic payment |
Product Name, Income Account | The product being billed and the general ledger account its revenue posts to |
Extra charges are included in the Rent Roll as additional rows on the same space, flagged with Is Extra Charge = Yes. This means a space with two add-on charges appears three times, and a straight sum of Total mixes space rent together with electric, storage, and other extras. If you want base rent only, add a filter for Is Extra Charge = No. If you want the full amount a space generates, leave them in — but do not treat the total as rent.
Note: The Vehicles column group shares its underlying fields with the marina side of Sharper, so you will also see Vehicle Beam, Vehicle Draft, and Vehicle Hull Color in the Available list. These are boat measurements and will normally be empty for RV records — leave them out of a campground rent roll.
Useful Filters
On the Report Run page (after clicking Get Report), add filter rows for the view you want:
Base space rent only, no add-ons: Field Is Extra Charge, set to No.
Vacant spaces only: Field Curr Price, operator =, value 0. Pair it with a subtotal on Potential Price to value the vacancy.
Occupied spaces only: Field Curr Price, operator >, value 0.
One loop or space group: Field Group Name, set to the group you want.
Contracts up for renewal: Field Contract Expiration Date, operator Between, entering today's date and a date 60 or 90 days out.
About to be invoiced: Field Next Invoice Date, operator Between, covering the coming billing run.
Customers not on AutoPay: Field Has Auto Pay, set to No.
Combine these in an And group to narrow to a single view — for example base rent only, on one loop — or keep separate saved reports for the rent roll you send out and the vacancy list you work from.