Overview
Accounting configuration in Sharper lives in three separate places, and knowing which one you need saves a lot of hunting:
Where | What it holds |
Accounting → Settings | The building blocks used across the accounting module — tax setup, payment terms, discounts, customer types, and similar lists. Covered in the next section. |
System Settings → Accounting Integration | Company-wide: which external accounting system you are connected to, default tax codes, the closing date, and the income, receivable, and tax accounts. |
Company Settings → Accounting Settings | Per outlet: the bank and clearing accounts payments post to, bad debt, deposit refund, bounced check accounts, and document number prefixes. |
If you are looking for the account a payment lands in, it is the third one. See Company Settings - Accounting Settings.
Accounting → Settings Tiles
From the left navigation pane select Accounting, then Settings. These tiles define the lists and values the rest of the accounting module draws on. Most are short lists you set up once and rarely revisit.
Tile | What it is for |
Tax Agency | The government body you collect and remit a tax to. |
Tax Rate | The percentage charged, linked to the agency it is remitted to. |
Tax Rate Group | Several rates combined, for places where more than one tax applies to the same sale. |
Tax Code | The taxable or non-taxable classification assigned to products and customers. |
Payment Terms | How long a customer has to pay — Net 30 and similar. Determines the due date on an invoice. |
Payment Schedules | When deposits or installments fall due across a stay. Assigned to a product, not to an invoice. |
Discounts | Reusable discount definitions staff can apply. |
Credit Memo Reasons | The list staff choose from when issuing a credit memo, so credits can be reported on by cause. |
Customer Types | Categories such as Commercial or Seasonal, used to filter and group customers in reporting. Each has a name, a full name, and an active flag. |
Unit Measures | The units you sell by — each, pound, gallon, foot. Assigned to products so quantities and pricing make sense. |
Account Detail Types | The sub-classifications available when creating an account in the chart of accounts. |
Classes | Class labels for segmenting transactions by department or activity, mirroring class tracking in your accounting system. Each can be marked active or inactive. |
Most of these tiles are a simple list: click Add New, enter a name, and save. The tax tiles are the exception and have an order of their own — create the agency first, then a rate that remits to it, then a code that applies the rate. See Accounting - Tax Setup.
Several of these lists are prerequisites for other work: a product cannot be sold by weight without a unit measure, and a taxable product needs a tax code that already exists. If a dropdown elsewhere in Sharper is empty when you expect options, the matching tile here is usually the reason.
Editing these tiles requires the maintain accounting general settings permission; the four tax tiles require maintain tax settings.
System Settings → Accounting Integration
This is the primary configuration area for your accounting integration and system-wide accounting behavior.
Accounting System Selection
Select which external accounting platform Sharper should sync with:
Quickbooks Desktop — Syncs via the QuickBooks Web Connector (SOAP).
Quickbooks Online — Syncs automatically via the QBO API every 60 minutes.
Quickbooks Online GL Only — Connects to QuickBooks Online but sends journal entries only, rather than invoices, payments, and customer records.
Sage Intacct — Exports journal entries to Sage Intacct.
There is no "None" option. If your property does not sync to an external accounting system, the setting is simply left as configured by your Sharper team rather than switched off here.
WARNING: Changing the accounting system type after initial setup can break the connection to your accounting system and cause sync errors. It is set once by your Sharper implementation team during setup.
Bounced Check Journal Accounts
Configure the GL accounts used when a check or ACH payment is returned:
Setting | Purpose |
Bounced Check Journal Debit Account | The account debited to re-establish the customer's balance (typically Accounts Receivable). |
Bounced Check Journal Credit Account | The account credited to reverse the bank deposit (typically your operating bank account). |
These accounts must be set up before the Bounce Check feature can be used. See the Bounced Check/ACH Payment Configuration guide.
Company Settings → Accounting Settings
For properties with multiple outlets (e.g., TRS/REIT configurations), each outlet can have its own accounting settings. This is important for bounced check journal accounts and other outlet-specific financial configurations.
IMPORTANT: In multi-outlet setups, accounting settings (including bounced check journal accounts) must be configured separately for each outlet. A setting configured for one outlet does not automatically apply to others.
Key Outlet-Level Settings
Bounced Check Accounts — Outlet-specific debit and credit accounts for returned payments.
Autopay Defaults — See the Setting Up Autopay guide for outlet-level autopay configuration.
Default Payment Terms — The global fallback payment term for invoices generated in this outlet.
Bad Debt Account — Designates the GL account to use when writing off uncollectible balances. Must be configured before bad debt write-offs can be processed from CRM.
Enable Deferred Accounting Assist — When Off (default), all deferred revenue workflows remain manual and unchanged. When On, AI-assisted deferred revenue workflows become active. This setting can be enabled independently per module (Bookings, Marina, Campground) in Company Settings and System Settings.
Outlet Defaults (Autopay Flags)
In Company Settings → Outlet Defaults, you can configure autopay behavior per module:
Marina Auto Pay flag — When enabled, all new Marina reservations and meter reads will have autopay turned on by default.
Campground Auto Pay flag — Same as Marina, for Campground reservations.
POS flag — When enabled, all house account charges will have autopay on by default.
Enabling these flags ensures that staff don't need to manually enable autopay on each reservation or invoice.
NOTE: Enabling the outlet default autopay flag does not automatically charge customers. Auto pay only runs when both the autopay flag is on AND the customer has a default saved payment method.