Overview
Sharper MMS provides accounting configuration options at two levels: System Settings (applies to all outlets) and Company Settings (can be configured per outlet for multi-outlet properties). These settings control how the accounting module behaves, which external accounting system is connected, and how specific financial events (like bounced checks) are handled.
System Settings → Accounting Integration
This is the primary configuration area for your accounting integration and system-wide accounting behavior.
Accounting System Selection
Select which external accounting platform Sharper should sync with:
QuickBooks Desktop — Syncs via the QuickBooks Web Connector (SOAP).
QuickBooks Online — Syncs automatically via the QBO API every 60 minutes.
Sage Intacct — Exports journal entries to Sage Intacct.
None — No external accounting sync; Sharper manages records internally.
WARNING: Changing the accounting system type after initial setup should be done with guidance from the Sharper support team to avoid sync issues.
Bounced Check Journal Accounts
Configure the GL accounts used when a check or ACH payment is returned:
Setting | Purpose |
Bounced Check Journal Debit Account | The account debited to re-establish the customer's balance (typically Accounts Receivable). |
Bounced Check Journal Credit Account | The account credited to reverse the bank deposit (typically your operating bank account). |
These accounts must be set up before the Bounce Check feature can be used. See the Bounced Check/ACH Payment Configuration guide.
Company Settings → Accounting Settings
For properties with multiple outlets (e.g., TRS/REIT configurations), each outlet can have its own accounting settings. This is important for bounced check journal accounts and other outlet-specific financial configurations.
IMPORTANT: In multi-outlet setups, accounting settings (including bounced check journal accounts) must be configured separately for each outlet. A setting configured for one outlet does not automatically apply to others.
Key Outlet-Level Settings
Bounced Check Accounts — Outlet-specific debit and credit accounts for returned payments.
Autopay Defaults — See the Setting Up Autopay guide for outlet-level autopay configuration.
Default Payment Terms — The global fallback payment term for invoices generated in this outlet.
Outlet Defaults (Autopay Flags)
In Company Settings → Outlet Defaults, you can configure autopay behavior per module:
Marina Auto Pay flag — When enabled, all new Marina reservations and meter reads will have autopay turned on by default.
Campground Auto Pay flag — Same as Marina, for Campground reservations.
POS flag — When enabled, all house account charges will have autopay on by default.
Enabling these flags ensures that staff don't need to manually enable autopay on each reservation or invoice.
NOTE: Enabling the outlet default autopay flag does not automatically charge customers. Auto pay only runs when both the autopay flag is on AND the customer has a default saved payment method.