The Accounting Integration tile in System Settings configures Sharper's connection to your external accounting software — QuickBooks Online or Sage. It also maps Sharper's internal items and accounts to their counterparts in your accounting system and configures the journal accounts used when processing bounced checks or returned ACH payments.
Accounting Integration is typically configured by your Sharper implementation team. This article documents the settings so you can understand what is in place and make targeted adjustments — such as updating a closing date.
Accessing Accounting Integration
Navigate to System Settings from the bottom-left navigation pane, then select the Accounting Integration tile.
Integration Settings
Setting | Description |
Accounting System | The external accounting software connected to Sharper. Options include QuickBooks Online and Sage. |
Enable Accounting | Master toggle that activates the accounting integration. When disabled, transactions are not synced to the external system. |
Manual Closing Date | When enabled, the accounting closing date is set manually. When disabled, the system manages the closing date automatically. |
Accounting Closing Date | The date through which accounting entries are locked. Transactions on or before this date cannot be modified. Only applies when Manual Closing Date is enabled. |
Use Default Outlet | When enabled, the integration uses the default outlet's accounting configuration. |
Last Sage Journal Sync Date | Read-only. The last date on which journal entries were successfully synced to Sage. |
Item and Account Mapping
These fields map Sharper's internal items and ledger accounts to the corresponding items and accounts in your accounting system. They are set during implementation.
Field | Description |
Tip Item | The Sharper product used to record tip amounts in the accounting system. |
Subtotal Item | The item used to represent subtotals in accounting exports. |
Service Fee Item | The item used to record service fee charges. |
Service Fee Amount | The default service fee amount. Can be overridden at the payment processor level. |
Rounding Item | The item used to account for rounding differences in exported transactions. |
Account Receivable Account | The general ledger account used for accounts receivable. |
Income Account | The default income account for revenue entries. |
Tax Liability Account | The account used to record collected sales tax. |
Refund Expense Line Account | The account used when recording refund expense entries. |
Bounced Check and Returned ACH Configuration
When a customer's check or ACH payment is returned, Sharper can automatically create a journal entry to reverse the payment. These accounts define the debit and credit sides of that entry.
Field | Description |
Bounced Check Journal Debit Account | The account debited when a check or ACH payment bounces. Typically an Accounts Receivable account — this re-establishes the balance owed by the customer. |
Bounced Check Journal Credit Account | The account credited when a check or ACH payment bounces. Typically the bank account where ACH payments are deposited — this reverses the original deposit. |
When you mark a payment as bounced in Sharper, the system uses these two accounts to create a journal entry that credits the bank account (removing the deposit) and debits Accounts Receivable (restoring the customer's balance).
For systems with multiple outlets: configure these accounts in Company Settings → Accounting Settings separately for each outlet rather than here.