The Meter Rent Roll report lists every meter assigned to a space in your marina or campground, along with the associated tenant, current reading, billing status, and cumulative usage for a selected period. It is the primary tool for auditing your utility billing across the property.
Running the Meter Read Report
Navigate to Reports → Marina or Reports → Campground.
Select the Meter Reads report type.
Set the Date Range for the billing period you want to audit.
Click Run or Generate.
Export to Excel for detailed analysis — the exported file is sortable and filterable by space, meter, or tenant.
Understanding the Report Columns
Column | What It Shows |
Space | The slip or campsite the meter is assigned to |
Tenant / Customer | The current occupant of that space |
Meter ID / Number | The identifier for the physical meter |
Previous Reading | The reading recorded at the start of the billing period |
Current Reading | The reading recorded at the end of the billing period |
Usage | Difference between current and previous readings (kilowatt-hours or gallons) |
Rate | The per-unit rate applied to this meter |
Billed Amount | The calculated charge for the period |
Status | Whether the meter has been billed, pending, or has an error |
Using the Report to Audit Utility Billing
Check for Missing Reads
Spaces with a blank or zero Current Reading may have been missed during the reading cycle. Cross-reference these against your physical meter log. Missed reads should be entered in Marina → Meter Readings or Campground → Meter Readings before the next billing run.
Look for Abnormal Usage
Sort the exported report by Usage descending to identify readings that are unusually high or low. Very high usage may indicate:
A meter rollover (the reading went past its maximum and reset to zero)
A data entry error (digits transposed)
A genuine spike (large vessel, equipment running)
Very low or zero usage may indicate:
The meter was not read
The tenant was not in residence
The meter is not functioning
Verify Meter-to-Space Assignments
Confirm each meter in the report is assigned to the correct space. If a meter was recently replaced or reassigned, the report may show the meter under an outdated space assignment. Correct meter assignments in the space record under Marina → Settings → Spaces or Campground → Settings → Spaces.
Confirm All Active Spaces Are Represented
The Meter Rent Roll should include a row for every space that has an active meter assignment. If a space is occupied but does not appear in the report, the meter may not be assigned to that space. Navigate to the space record and confirm a meter is linked.
Troubleshooting Missing Meters
If a meter does not appear in the Meter Rent Roll:
Navigate to Marina → Settings → Spaces (or Campground → Settings → Spaces) and open the space record.
Confirm a meter is assigned in the Meter field of the space.
If no meter is assigned, add one.
Re-run the report to confirm the meter now appears.
If a meter is assigned but still missing from the report, confirm the date range you ran the report covers a period when readings were entered for that meter.
After the Audit
Once you have verified the data:
Enter any missing readings in Meter Readings before billing runs.
Correct any erroneous readings (see the Meter Billing Edge Cases article for rollover corrections).
Re-run the report after corrections to confirm the billed amounts are accurate before generating invoices.