Accounting - Payroll Hours
Payroll Hours is the record of employee clock-in and clock-out punches in Sharper MMS. Each row represents one shift for one employee — a start time, and (once the employee clocks out) an end time. Staff normally create these records themselves by clocking in and out at a POS terminal, but users with access to Accounting can also review, correct, add, or delete entries here.
Setting Up an Employee to Clock In and Out
Before an employee can clock in or out, they need a PIN assigned to their user profile:
Navigate to System Settings → Users.
Open the employee's user record.
Enter a value in the Pin field. This PIN is used to clock in/out and to access the POS terminal.
Save the user record.
Clocking In and Out
Employees clock in and out from the terminal login screen using their PIN:
At the terminal, the employee enters their PIN.
If they are not already clocked in, the terminal offers to clock them in.
Selecting Clock In starts a new shift — this creates a new Payroll Hours record with a start time and no end time.
When the employee is ready to end their shift, selecting Clock Out records the end time and displays the total shift time.
A shift with a blank End Time in the Payroll Hours list means the employee is currently still clocked in.
Viewing Payroll Hours
Using the menu on the left, select Accounting.
Click Payroll Hours.
The list shows the following columns:
Column | Description |
User | The employee the shift belongs to |
Start Time | When the employee clocked in |
End Time | When the employee clocked out — blank if the shift is still open |
Use the search box at the top of the list to find shifts by employee name. There are no additional filters on this screen.
Adding or Editing an Entry
Use this to add a shift an employee forgot to punch, or to correct a mistaken clock-in or clock-out.
To add a new entry, click Add New in the top right corner. To edit an existing entry, click on its row.
Fill in or update the following fields:
Field | Description |
User Name | The employee this shift belongs to (required) |
Start Date / Start Time | The date and time the shift began (required) |
End Date / End Time | The date and time the shift ended. Leave blank for a shift that is still open. |
Click Save.
Note: The End Time must be after the Start Time — the system will not save an entry where the shift appears to end before it begins.
Deleting an Entry
Hover over the row and click Edit, then use the Other Actions menu to Delete a single entry.
To delete multiple entries at once, select their checkboxes and choose Delete from the bulk actions available above the list.
Reporting on Payroll Hours
Payroll Hours is a working ledger, not a report — it has no export button and only a name search. To build a report from this same shift data (with a calculated shift Duration, and the ability to filter, sort, and export), go to Reports → Accounting → Payroll. Access to that report is controlled by a separate permission from access to the Payroll Hours screen itself.